What type of documentation must be submitted to HR during the termination process?

The submission of a termination request form and correspondence to HR during the termination process is critical for several reasons. This documentation serves as an official record that outlines the specifics of the termination, including the reasons for the employee's departure and any communications related to their termination.

The termination request form typically requires details such as the employee's name, position, termination date, and relevant notes about the termination process. This ensures that there is clarity and transparency in the termination decision, which is essential for compliance with company policies and legal requirements.

Furthermore, inclusion of correspondence—such as warning letters or meeting notes—provides context and justification for the termination, protecting the organization against potential legal claims, such as wrongful termination. Thus, having this documentation in place helps maintain accurate personnel records and supports a legally defensible position if questions arise regarding the termination in the future.